Note prepared by Prof Gareth Morgan as used in presentations at the ACIE 20th anniversary conferences in England & Wales (June 2019) and in Scotland (August 2019).
This note is only a summary of a few key features of the charity accounting framework and the place of independent examination, as at summer 2019. The information is only in bullet form and it omits a number of explanations and details and that apply to certain types of charities. Please refer to more detailed ACIE guidance on specific aspects of this and to the guidance provided by the charity regulators.
In the UK, charity law is devolved: There have always differences between England & Wales, Scotland, Northern Ireland. Charity regulation is nowadays devolved matter for Scottish Parliament and Northern Ireland Assembly. However, most aspects of tax law are not devolved: tax concessions to charities mostly apply to the whole of UK. Tax law generally uses English definition of “charity” except in specific areas such as property taxes/business rates.
So across Britain and Ireland there are four separate systems of charity law and regulation –
Three jurisdictions each with their own charity regulator...
England and Wales: Charity Commission for England & Wales (CCEW)
Scotland: Office of the Scottish Charity Regulator (OSCR)
Northern Ireland: Charity Commission for Northern Ireland (CCNI)
UK Wide Tax Law:HM Revenue & Customs (HMRC)
Each jurisdiction has a slightly different definition of charitable purposes/public benefit, but there is also a UK wide charity tax definition in the Finance Act 2010.
In England and Wales there are many exempt and excepted charities (especially churches, also many scout and guide groups) – so not all charities in E&W are registered with the CCEW. Also, in Northern Ireland, the process of charity registration is ongoing, and many charities that were formerly recognised by HMRC are not yet registered with CCNI.
Charities and Trustee Investment (Scotland) Act 2005
Charities Act 2011 as amended by Charities (Protection & Social Investment) Act 2016
Charities Act (Northern Ireland) 2008 as amended by Charities Act (NI) 2013
Finance Act 2010 – definition of charity for tax purposes is based on E&W definition of charity in Charities Act 2011
There are a range of legal structures for charities:
§ Charitable trusts, associations, companies available in each jurisdiction
§ CIOs – specific to England & Wales at present time
§ SCIOs – specific to Scotland
§ CIOs not yet implemented in Northern Ireland
§ Some more specialised structures – e.g. Parochial Church Councils (PCCs) in Church of England are specific to England
The requirements for charity accounting vary between the jurisdictions. Crucially, each jurisdiction has differences in the income levels at which requirements become compulsory. For financial years starting in 2016 or later this table summarises the main requirements.
Charity Accounting Differences Income levels at which requirements become compulsory*
England & Wales
Must keep proper accounting records
Must publish annual statement of accounts (can be on a receipts and payments basis).
Must register with relevant regulator if not a CIO/SCIO (local charities in jurisdiction concerned)
Annual report and accounts must be filed with regulator
(£0 for CIOs)
Accounts must be independently examined (lay examiner)
Accounts must be prepared on an accruals basis (as opposed to receipts and payments) complying in most respects with the SORP indicated.
Independent examiner must be professionally qualified
All accruals accounts
Full audit required (by a firm of registered auditors). Accounts must comply fully with Charities SORP (with any departures disclosed).
*Excluding charitable companies and non-company charities with £3.26m+ assets for which additional requirements apply. Also this table does not include “special case charities” which may be subject to other SORPs.
The Association of Charity Independent Examiners
Registered Company Limited by Guarantee 7461134 Registered in England at1st Floor, Block C, The Wharf, Manchester Road Burnley BB11 1JG
Registered Charity in England & Wales No: 1139609
Registered Charity in Scotland No: SC039066
Telephone: 0131 659 9751 or 07899 891616 Email: firstname.lastname@example.org
Address: 1st Floor, Block C, The Wharf, Manchester Rd, Burnley, BB11 1JG